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General Office Security

The following is a list of general office security suggestions, which are offered to you as an aid in establishing your own internal security practices:

  • Restrict office keys to those who actually need them.
  • Keep complete, up-to-date records of the distribution of all office keys.
  • Have adequate procedures for collecting keys prior to termination of employees.
  • Establish a rule that keys must not be left unguarded on desks or cabinets.
  • Require that filing cabinet keys be removed from locks and placed in a secure location after opening cabinets.
  • Prevent unauthorized personnel from reporting a lost key and receiving a replacement.
  • Have a responsible person in charge of issuing all keys.
  • Store keys systematically in a secured wall cabinet of either your own design or from a commercial key control system.
  • Insist on identification from repairmen who come to work in your office.
  • Clear all desks of important papers.
  • When working alone in the office at night, lock the front door to prevent anyone else from entering.
  • Keep the police, fire department, and building security telephone numbers posted.
  • Double-check to see that all doors are securely locked before you leave.

Suspicious Persons

If you see a suspicious person on your floor, please call Security immediately. If possible, make note of the location, direction of travel, appearance, clothing, etc. to assist building security in locating the person.

Please be aware of strangers or someone you do not recognize on your floor. Quite often a question such as “May I help you locate something?” is enough to deter a potential thief. Suspicious encounters of this type should be reported to Security immediately.

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